Apple email settings for gmail archive#

I delete the messages I want deleted and if I could just find a way to remove from All Mail the other few types of messages that get stashed there, I'd be happy. I just don't buy into the Google theory of keeping absolutely everything in All Mail forever. My remaining problem is to only keep in All Mail the messages that are in my inbox or any other valid IMAP label in Gmail. Perhaps this is as close as I can get things to perfect. Right now I have the Behavior Tab on my Gmail account setup like this - and my drafts appear in the Drafts folder in my Gmail account folder list and my Sent messages appear in the Sent messages folder for my Gmail account, at the top, just under my inboxs. So there is simply no way I could envision any Gmail user wanting to check these top two items on the Behavior Tab. So turning off All mail IMAP is not an option.Ĭhecking 'Store Sent Messages on Server' and 'Store Drafts on Server' add both of these items to 'On My Mac', which is not what I want My Sent messages are already right above this in the Sent Messages folder and my Draft messages appear in the Gmail Drafts folder under my Gmail account name. I have to keep All Mail turned on in Gmail IMAP because often I want to find a message in All Mail in Apple Mail without having to go back to the Gmail web interface to find it. Glenn, thanks for your comments, but reading Jeff Shuette's original article again (which I'd read before a couple of times) and then reading his follow-up article he added after Mavericks released, and then all the comments on his blog following that second article, things are still messed up, and obviously not just for me. After fighting this battle for over a decade I'm not sure it will ever be won :-) Thanks again. I appreciate your response, but maybe someone will drop by who's definitively figured this out. Obviously, it has to be on if I want to see 'All Mail' in Mail.app. Some say to leave IMAP off for 'All Mail' while others say to leave it on. It's a combination of the proper settings on the 'Behavior Tab' along with 'Menu|Mailbox|Use This Mailbox As', but it's honestly not as simple as it might seem.there are just too many possible combinations.Ĭonfiguring the actual gmail client is straightforward and I don't have any problems there, but even in this area the last four articles don't agree.

With a lot of experimenting I've got things configured to at least function reasonably well, but I am still hopeful someone has gone through this before me and has all the secrets to it working perfectly.

Apple email settings for gmail archive#

Even Google's guidance for using Gmail with Mail.app is rubbish, unless, of course, you want to archive every message you have and never delete anything. This setup will generally keep both the webmail site and the Mail application the same.Įric, thanks for the reply, but the first link is dead and the other four I already have in Evernote, along with about 10 others.all with conflicting guidance, unfortunately. This is the best setup I've found for using gmail accounts in Apple Mail. Unless you need to complete drafts on a different device at another time, just leave drafts unchecked. If you leave drafts local to the computer, Mail will delete the draft when the message is sent. This creates duplicates drafts on the server which won't be deleted. When you are writing a new message, mail autosaves a copy every few minutes or so. If you select the message in the Trash at the gmail webmail site and choose delete forever, it will remove it from Mail's trash immediately.įor settings in Mail, check the boxes to store messages for all except Drafts. You have to manually remove it there if you want it done in less than 30 days. But gmail's trash is set to delete within 30 days, so it's not a problem. One thing I've found is that when you delete a messages from the trash in Mail, it doesn't remove it from the gmail site in trash. Auto-Expunge OFF & Move Message to Trash checked. You can map it to Mail's Junk mailbox.įor the Forwarding/POP&IMAP settings at the gmail site, set those boxes as described in the article. If you want to show the gmail spam mailbox, that's fine.

Hide it from showing in IMAP unless you actually use it. In Yosemite, gmail's All Mail Folder shows in the Archived Mailbox in Mail (even with the archiving function off in gmail settings). The equivalent of the All Mail Folder in Mail would be a Smart Mailbox showing messages in every mailbox setup in Mail. The All Mail Folder in gmail is a pain and serves no useful purpose to me. The setup in Article (4) is the best way I've found.įor Labels, show only the main mailboxes and hide the rest in IMAP. The key for using gmail in Mail is to get the functions of Mail to duplicate in gmail.